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GBP 7792 Social Sport Coordinator

University of Exeter Internships
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Job Summary

 

University of Exeter Sport has an opportunity for a new graduate to join their team and support with the physical activity and wellness strands of the sport strategy.  Your role will involve the development and delivery of a social sport programme for students and planning a calendar of social sport events throughout the academic year.  This is an opportunity to develop your project and event management skills working with a range of stakeholders.

 

This role is part of the Graduate Business Partnership (GBP) scheme and offers full-time hours (36.5 hours per week) for 12 months.  You will be based at the university’s sports park on Streatham Campus in Exeter.  Some evening work will be required to deliver planned activities.

 

 

Key Dates

 

Closing Date: 21/07/25

Interview Date: 04/08/2025

Start Date: ASAP

Duration: 12 months

 

Salary: £26,257 per annum

 

 

 

Purpose of the Role

 

In this role, you will play a key part in achieving the key objectives in the physical activity and wellness strand of our new University of Exeter sport strategy.

 

Duties and Responsibilities

 

  • Encourage participation in healthy activity among the section of the staff and student population that is largely inactive. 
  • Develop and administer a social sport programme for students, following student consultation and linking in with the lower end of sporting activity within the AU clubs. This will include both weekly events and one-off events throughout the year.
  • Develop a comprehensive events calendar of social sport events throughout the academic year 
  • To work with other sports staff on the production of relevant promotional material for student and staff sport. 
  • Promoting social sport leagues and one-off events.
  • Organising all social sport teams into separate leagues and arranging fixtures 
  • Provide a comprehensive social sport team captains training programme and deliver training to all team captains. 
  • Ensure that all activity meets the requirements with regards to health and safety, including undertaking risk assessments and ensuring compliance with AU procedures for activities off campus. 
  • Ensuring all bookings are correct and the TLMS programme is up to the date with the correct equipment information. 
  • Communicating with the operations/grounds staff to ensure all equipment is set-up and organised for fixtures and events. 
  • Communicating with the operations/administration staff to ensure the correct registration process is followed and correct monies are taken. 
  • Use Playwaze an online payment and fixture system to enhance and streamline the social sport registration process. 
  • Monitoring the income and expenditure of the social sport against the allocated budget 
  • To keep a watching brief on funding opportunities that will enable the programme to develop as necessary. 
  • Create and maintain an Umpire database and ensure Umpire claims are correct and check against Umpire data base. 
  • Work with the communications assistant to ensure all information is on the university website and on all sport social media platforms. 
  • Play a lead role in attracting international students to engage in healthy activity and where possible, integrating international and home students in activity either in the social sport programme, club activity or one-off events. 
  • Be the lead contact in relationships with INTO Exeter, developing a relationship of mutual benefit. 
  • Conduct consultation work with students to gain meaningful insight into their attitudes and behaviours which will be used to improve the delivery of programmes.
  • Liaise and work collaboratively with other colleagues involved in student’s engagement. –
  • Contribute towards the broader work of the University, to continuously improve the student experience. 
  • Assist the University of Exeter sport team, to design and develop campaigns to increase awareness of the activities, services and sports facilities that are available.
  • To work collaboratively across all areas, to enhance and develop service delivery, as well as to support colleagues at peak times.

 

 

Training and Development - What Skills and Experience will this Opportunity Provide?

 

You will...

 

  • Develop your skills in project and event management.
  • Gain experience working with a range of stakeholders including students and university staff.
  • Support with the development of campaigns and evaluation activities to enhance your skillset.
  • You will have access to the university’s extensive suite of training courses to support your professional development.

 

Support Available

 

  • You will have regular meetings with your line manager
  • On the job training/shadowing
  • The university offers extensive support to staff, including a structured Professional Development Review and Wellbeing Service plus 1:1 support from the Internships Team.

 

The Benefits

 

You will have access to a wide range of benefits, rewards and recognition from the University including: 

  • Generous pension 
  • A holiday allowance of 39 days per year 
  • Totum Card (student discount) 
  • Salary Exchange Schemes such as the Cycle to Work Scheme 
  • Discounted membership to the university's sports facilities including cricket centre, indoor/outdoor pools, squash courts and fitness centre’s. 
  • The university offers extensive support to staff, including a structured Professional Development Review and Wellbeing Service plus 1:1 support from the Internships Team. 
  • All Graduates are offered a ‘how to make the most of your internship’ guide.
  • You will have access to the university’s Career Mentor Scheme and career consultancy opportunities.
  • You will have access to the university’s extensive suite of online training which includes Excel, presentation skills, and negotiation skills,.
  • You will be invited to ‘The Graduate Network’ events exclusively for GBP’s and their line managers.

 

About You (Person Specification)

 

Degree and Attainment

 

  • Graduated with a degree in Sport, Physical Education, Leisure Management, or equivalent experience from any UK based university in the last 3 years.
  • International graduates with a Graduate Visa are welcome to apply.
  • Software qualifications including use of database, word processing, spreadsheets & PowerPoint.
  • NGB coaching awards.
  • First Aid at Work Certificate.

 

Skills

 

  • A high level of computer literacy. 
  • Excellent communication skills, including the ability to write reports and policy proposals. 
  • Excellent presentation skills. 
  • Ability to work under pressure and to deadlines. 
  • A friendly and approachable manner. 
  • Able to work innovatively, with an ability to generate ideas to continually improve participation opportunities.
  • Flexible and adaptable approach to work, willing to embrace and actively participate in innovation and change. 
  • Committed to finding solutions to complex problems. 
  • Able to work under own initiative and be ‘self-directed’. 
  • Committed to providing a high-quality customer focused service and continuously improve delivery.

 

Personal Qualities and Attributes

 

  • Tactful and friendly with a helpful approach.
  • Ability and willingness to work as part of a team as well as working under own initiative.
  • Flexible approach, able and willing to adapt to changes in working practices and the implementation of new technology.

 

Knowledge

 

  • Knowledge of Sport development processes and pathways
  • First Aid at Work Certificate

 

Prior Experience 

 

  • Track record of establishing new programmes and increasing participation rates.
  • Experience of organising a wide range of events and projects.
  • Responsibility for the health and safety of activities and programmes.
  • On a committee position of a sports club/society.

 

 

About the University Department

 

From its early origins, the University of Exeter boasts a very proud sporting tradition. We are extremely proud of the levels of sporting engagement within the student population as a whole and sport forms an integral part of the Exeter experience. University of Exeter Sports Clubs have a combined membership of more than 1100 and a further 4500 students participate regularly in our social sport competition and our activity. The post holder will support the mission of University of Exeter sport in providing a high-quality sporting experience for all students at the University of Exeter. 

 

Graduate Business Partnership (GBP) Scheme Requirements

 

  • To undertake a graduate role through the GBP scheme, you must have either achieved your degree or be in your final year at any UK-based university. 
  • If you are in your final year, your working hours may be reduced to 15 hours per week (for undergraduates) or 6 hours per week (for postgraduates) to ensure you have the capacity to successfully complete your degree. More hours can be completed if your academic agrees and provides written confirmation.
  • If you do not pass your degree, the GBP role will end early.
  • You must have graduated in the UK within the last 3 years of your most recent degree (we will consider extenuating circumstances of potential applicants that may have prevented them from undertaking a graduate role within 3 years of graduation).
  • The University of Exeter is committed to developing an environment which promotes equality of opportunity, values diversity and inclusivity. 
  • We are committed to creating an inclusive culture and engage with evidence-based charter frameworks for gender (Athena SWAN and Project Juno for Physics), race equality (Race Equality Charter Mark) and LGBTQ+ inclusion (Stonewall Diversity Champion)
  • Learn about the university’s commitment to the Disability Confident scheme here
  • At the time of starting employment, the successful candidate must have permission to work in the UK and evidence must be provided in advance of the appointment.  Examples of suitable evidence can be found here. Candidates should continue to have permission for the duration of the GBP contract. This includes British citizens, individuals with an EU Pre-Settlement or EU-Settlement Status; and those with a Graduate Route Visa.
  • All graduates need to reside in the UK whilst undertaking this role.

 

How to Apply

 

  • Download and complete the attached 2024-25 Internship Application Form. CVs cannot be accepted. Please make sure you have downloaded the latest copy of the Internship Application Form. 
  • Guidance and useful tips for completing your application are found on the Internship Application Form.  
  • Refer to the job details contained within the advert when writing your personal statement. 
  • Use the STAR approach to evidence each requirement in the Person Specification.  
  • You should insert the correct reference code on the application form: GBP 7792 
  • Please save your Internship Application Form as ‘your name - GBP 7792’   
  • The University is a Disability Confident employer and as such this policy applies to recruitment through GBP Scheme. Applicants who identify a disability on the application form will be offered an interview if their application demonstrates they meet the essential criteria. 
  • Please also include details of any reasonable adjustments you may need for an interview or to undertake the role.  
  • You should explain why you would like to work for the employing organisation and why you think you would be a suitable candidate for this role.  
  • Send your completed application (not by OneDrive) to internships@exeter.ac.uk, with the reference code: GBP 7792 in the subject bar of your email, by the closing date. 

 

Further Guidance and Support

 

  • (Exeter graduates only) You can refer to the My Career Zone Digital resources on application and interview preparation here. 
  • (Exeter graduates only) If you need support with your application, you can book an appointment through the Career Zone. 
  • Unless stated, interview expenses will not be paid.
  • It is recommended that you check your online presence on social media to ensure it represents you well, as some employers may undertake online research of their applicants. 
  • If you have any questions, you can email the Internships Team at internships@exeter.ac.uk